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Government Personally Procured Move (PPM)

For Civilian Employees

A household move is always a major undertaking. But if you are a civilian employee of the government who has received orders to move (for permanent change of station, separation, housing relocation, retirement or other reasons)you can take advantage of the guidance and options available to you.

The government will tell you the amount it will authorize to cover the costs of your move. Then you can choose to do it yourself through a Personally Procured Move (PPM) or to have the government organize the move for you.

Government Arranged Move vs. Doing It Yourself

The Department of Defense has developed a program called Defense Personal Property System, an automated process that helps you move your personal property.

You can arrange for the government to organize your move and your branch will work from a list of moving companies under contract to it.

However, do consider a Personally Procured Move (PPM), the new term for what the U.S. government used to call a Do It Yourself Move (DITY).The main reasons for doing this is freedom to choose your moving method,control over quality of your mover and the ability to exceed the weight limit of 18,000 pounds per employee that the government sets.

The Personally Procured Move

The government encourages employees to arrange their own moves.As a civilian, you will find that the government will reimburse you for the actual amount you spend on your move, up to a maximum of the government estimate of what it would have cost had the government done the move for you.

Consult first with your Traffic Management Office, Joint Personal Property Shipping, Transportation Office or Personal Property Office. These offices arrange shipping your personal property from one duty station to another. If you are in the Army, Navy, Air Force, Marine Corps, you will have a traffic office to help you with your details.

Your traffic office will help you with the many details of your move, including arranging orders and authorization for different types of shipments, scheduling the move, appointing an agent representative if you need to do so, and other tasks.

It is important to get a good estimate of the weight of your household goods so that you don't have to pay surcharges for exceeding the18,000 pound limit per employee. Charges for excess weight can run into the thousands of dollars, so try to plan accordingly.

Resources can be found online at http://www.move.mil

Certain items don't count as household goods, such as: Vehicles,live animals, hazardous materials and some other items.

When arranging the move yourself, you will need to fill out a form to get reimbursed by the government. There will be rules to follow, such as providing receipts for expenses and weight records in order to get reimbursed.

You will be asked to provide an estimate of the weight of all your household goods. The government will then give you a quote based on this weight and will assess the number of miles between duty stations.

There are many options for moving your household goods: Rental trucks and trailers, commercial movers or driving yourself. A great way to save money is to put your load up for bid on ShipAlmostAnything.com to search for trusted drivers who can move your belongings to their destination at a big cost savings.

Ask your insurance company about coverage whether you are driving or someone else is driving. Consider whether your new residence will be ready to move into or whether your belongings will have to go into storage for a period of time. These all affect your bottom line.

Packing

The earlier you can start packing, the better. Create a space that is out of the way, if possible, and store boxes of items, such as books,that you might not need on a day-to-day basis. Pack all fragile items carefully, using bubble wrap or newspaper to protect your goods. Moving blankets will help protect your furniture from scratches and dents. Make sure the truck is loaded securely to prevent items from shifting during the drive.

Don't do it alone! Now's the time to call in favors and ask everyone to pitch in so you don't injure yourself.

Make safety a priority. If you're driving make sure you take frequent rest stops and overnight stays if necessary. Monitor weather reports to take nasty weather into account. At your destination, give yourself plenty of time to unload.

Reimbursement

You will need to submit these items to your Traffic Management Office upon completion of your move in order to get reimbursed: Original documents you were asked to fill out, weight tickets from a certified scale with stamp and signature from a weigh master, receipts for all expenses,official orders and other miscellaneous documents you might have been instructed to fill out or hold onto.

Each branch of service has its own process. Some require you to mail forms to a central office while others require that you visit the new duty station's Traffic Management Office and finance office in person. If you're mailing documents, make sure to photocopy all of them first to keep a copy for yourself.

Keep careful track of all your receipts.